Why do we encourage site visits before booking our venue?

We recently conducted a poll to see how many of you book site visits before booking a venue, and we were happy that 69% of you check the place out before you commit. 31% of you, on the other hand, opted to book without a site visit.

While it’s understandable that some may choose to forego a site visit due to various reasons, we encourage everyone to consider the benefits of conducting a site visit before making a booking decision. Here are a few reasons why…

Assessing the Physical Space

A site visit allows you to evaluate the venue’s physical features, layout, and overall condition. You can determine if it meets your specific requirements and whether it can accommodate the number of guests you expect. This firsthand experience helps you visualise how your event will unfold in that space, and it might even give you some more ideas!

Checking Amenities and Facilities

By visiting the venue, you can inspect the amenities and facilities we have available. This includes assessing the quality of lighting, sound systems, parking facilities, restrooms, accessibility features, and any additional services you may require, such as catering or technical support. You can verify if these amenities align with your event needs and expectations, and if they don’t we’ll be able to work with you to make sure you have everything you need.

Understanding the Ambience and Atmosphere

Each venue has its own unique ambiance, which can significantly impact the overall experience of your event. Visiting the site allows you to gauge the atmosphere, decor, and style of our venue. You can assess whether it matches the theme or tone you desire for your event, ensuring a cohesive and pleasant experience for your guests.

Assessing Logistics and Practicalities

A site visit enables you to evaluate the logistics of our venue. You can determine the availability of necessary infrastructure like power outlets, Wi-Fi connectivity, and equipment setup areas. Additionally, you can discuss logistical considerations with our staff, such as event setup and breakdown times, restrictions, and any specific policies that may affect your event.

Clarifying terms and conditions

During a site visit, you can meet with the venue management or coordinator to discuss and clarify the terms and conditions of booking. This includes understanding the rental fees, payment schedules, cancellation policies, and any other contractual agreements. It allows you to ask questions and negotiate certain aspects, ensuring transparency and avoiding any misunderstandings or surprises later on.

In short, a site visit is beneficial because it allows you to assess the venue’s suitability for your event. It also enables you to get to know our event staff and suss out if your big brilliant ideas are going to work in the space. These factors contribute to informed decision-making and help ensure your event meets or exceeds expectations.

At Troxy, we understand that each event is unique and deserves special attention. Whether you’re planning a conference, concert, exhibition, or any other type of gathering, our team of dedicated professionals is here to make your vision a reality. We value your input and actively seek your ideas and feedback to ensure that every detail is tailored to your specific needs.

If you’d like to book a venue visit with one of our lovely events team, please get in touch!